AI Consulting for Veterinarians and Veterinary Clinics
Danish searches such as “AI consulting for veterinarians” often focus on how a clinic can implement AI in its medical record-keeping without losing control of the workflow. Someone searching for “AI workshop for veterinarians” may also want to work hands-on with the clinic’s own procedures. A search for “AI lecture for veterinarians,” on the other hand, may refer to a group introduction for the team.
Vetz offers training and support for users, as well as assistance with setting up customized medical record templates, AI suggestions, and integrations. A demo can be used to explore how the solution fits the clinic’s workflow.
Do you offer a bookable AI workshop for veterinary teams in Denmark, and if so, what is the format, duration, and cost?
Do you offer presentations on AI for Danish veterinary clinics, either in person or online?
What AI-Based Advisory Services May Include
A consulting initiative should be based on the specific work processes that the clinic wishes to improve. This could include documenting patient visits or transferring information to the clinic’s medical records system. Other issues may involve templates and the division of responsibilities within the team.
For Vetz, the review can be linked to a specific workflow. The clinic can examine how AI-supported medical record-keeping fits into existing procedures and which features in Vetz are relevant to different professional roles.
The target audience may include both clinic management and the staff who work with medical records on a daily basis. Staff responsible for the medical records system should participate when integration and access permissions are discussed.
How to Use Vetz During a Patient Appointment
The veterinarian activates Vetz when the conversation with the pet owner begins. Vetz listens during the conversation and interprets the information in real time. The system uses the clinic’s medical record templates to create a structured draft of the medical record.
After the consultation, the veterinarian reviews the draft and makes any necessary changes. The veterinarian then approves the medical record entry before it is transferred to the medical record system. A more detailed description can be found in the guide on how Vetz works, from the patient visit to the completed medical record.
The AI thus provides a basis for the medical record. The veterinarian remains responsible for ensuring that the content is accurate and ready for signing.
Outline for a Hands-On AI Workshop
A workshop for a veterinary team should begin by reviewing the clinic’s current medical record procedures. Participants can identify when information is collected and how the medical record entry is finalized after the visit. The review should also cover where manual data transfers occur.
The clinic can then choose which medical record templates to use in Vetz. The team also needs to decide who will start the entry and who will review the draft medical record. If multiple professional roles are involved in the medical record-keeping process, their responsibilities should be described separately.
The practical component should involve realistic patient encounters using fictional or otherwise appropriate test scenarios. Participants can observe how the conversation is structured and how the template works for the clinic’s most common types of visits.
Quality assurance procedures must be defined before the tool is used in routine practice. The clinic should determine what must always be checked before signing and how errors or missing information should be corrected. It should also be clear that the veterinarian must approve the medical record.
Preparations for a workshop or consultation
The clinic should decide in advance which workflows to review. This also makes it easier to compile the medical record templates currently in use.
Participants need to know which medical record system the clinic uses and whether someone is already responsible for its settings. The clinic should also decide whether the review should include a small test team or a larger group of users from the start.
Test cases should be prepared without the clinic sharing patient information in a manner that violates its own procedures. Issues regarding personal data and technical access must be discussed with the vendor prior to the test.
Support Beyond Transcription
Vetz can assist with medical terminology and help clarify the text in the draft medical record. The system can also identify missing information in the medical record, such as details that need to be added to the patient history.
Vetz can suggest relevant diagnostic codes based on the note. These suggestions are intended as a guide and must be reviewed by the veterinarian before approval.
Personalized discharge instructions can be generated from the medical record. Vetz can also assist with follow-up and reminders for follow-up visits.
The billing assistance feature provides suggestions based on the content of the medical record. The clinic can use these suggestions as part of its own review of what should be billed.
Vetz also includes an AI-based knowledge search of relevant, evidence-based veterinary sources. This feature provides support in more challenging cases, but the veterinarian remains responsible for the clinical assessment.
Adaptation to the clinic's work practices
The clinic can use its own medical record templates in Vetz. The AI suggestions can also be customized to fit the clinic’s procedures and preferred workflows.
Vetz supports more than ten languages and can be used for both spoken and dictated medical records. A Danish clinic should inquire whether Danish is included in the current language support and test how the system handles the team’s language usage.
Multiple people can work on the same medical record at the same time. They can add comments and make edits, and updates are displayed in real time. This can be useful when veterinarians and other clinic staff share the work involved in maintaining the medical record.
Integration with the medical records system
Vetz integrates with Provet Cloud, Vettigo, and MHK FileMaker. Appointments can be automatically displayed in Vetz, and completed medical records can be sent back when the relevant integration is active.
The transfer can reduce the need for manual steps between systems. However, the clinic still needs to verify that the correct information is entered into the correct fields in the medical record and that the final content is reviewed before signing.
Clinics that use other systems should inquire whether their specific PMS is supported. They should also investigate what API or import options are available. Vetz describes the process in more detail on the page about integration between Vetz and medical record systems.
The Veterinarian's Responsibilities and Information for Pet Owners
Vetz can create draft medical records and provide AI-based suggestions. The veterinarian reviews the content and edits it as needed. The medical record entry is not approved until the veterinarian has determined that it is accurate.
Vetz recommends that the pet owner be informed that AI is used as a support in the notes. The clinic should develop a standard phrasing that staff can use consistently during patient visits.
The clinic also needs to decide how to handle questions from pet owners. The information should be consistent with the clinic’s procedures and the requirements that apply to its operations.
Questions to Ask Before Implementation
Workflow and Goals
- Which parts of the medical record should be prioritized first?
- What types of visits are suitable for an initial assessment?
Templates and Quality Assurance
- Which medical record templates should be used in Vetz?
- What must the veterinarian check before signing?
Roles and Training
- Who starts Vetz during the patient appointment?
- How will new users be trained and receive support?
Journaling Systems and Integration
- Does Vetz support the clinic's current PMS?
- How is the transmission tested before it is put into regular use?
Data and Suppliers
- Where are the clinic's data and medical records stored?
- Which subprocessors does the provider use for the service?
Storage and Access
- How long are audio recordings, drafts, and other data stored?
- How are data access, deletion, and export controlled?
The clinic can use Vetz’s safety page as a starting point for questions to the supplier. The responses should be evaluated against the clinic’s own requirements and applicable regulations.
Comparing AI Solutions for Veterinary Clinics
When the clinic compares solutions, the evaluation should be based on its own workflow. Medical record templates and integration with the clinic’s PMS need to be tested in practice. The division of responsibilities prior to signing should also be clearly defined.
On its website, CoVet states that the service creates SOAP notes in real time and supports task assignment. CoVet also describes teamwork and synchronization with the PMS.
According to the same page, CoVet can summarize previous visits and use customizable templates. The clinic should ask each vendor to demonstrate the features that are important in the current medical record system.
The Next Step for the Clinic
Start by selecting a specific workflow and gathering the templates used for it. Then bring up issues related to integration, training, and quality assurance during a product review.
During a demo, the clinic can see how Vetz creates a draft medical record from a consultation and how the review process works. At the same time, the clinic can ask what training options are available for a Danish team.
Learn more about Vetz
If you'd like to discuss AI-powered advice and see how Vetz can fit into your clinic's medical record procedures, you can book a demo of Vetz.